Having a minimum par stock level and proper inventory help maintain the proper supply needed in the rooms. Monitoring various items through proper stocking and regular inventory of any categories, whether supplies for guest amenities, cleaning, food, linen, towels etc., help in keeping the hotel to operate smoothly and efficiently.
There are numerous items being used to operate a hotel but since a regular room has a bedroom and a bathroom, bed linen and towels are the primary items required in the room. The availability of these items are vital to be always on-hand.
Physical inventory is needed in order to find out the quantity that are missing, stained or misused. Possible treatment of the stained or misused is done and once treated are put back into circulation. This on-going procedure help reduce shortages and save future expenses.
Par Stock Level are standard quantity of items to be maintained. This will be the total set of items multiplied by 3 par: 3 1/2 par; 4 par; etc. The total number of missing and discarded must tally with the total number of items in circulation to equal the set-up par level.
Variance will be the quantity of items that are either above or below the par stock level. The total quantity of items to be purchased in order to set the quantity of items back to its par stock level will depend on the outcome of the inventory made.
To site an example for this:
Room No.= Bath towel= Hand towel= Face towel= Bath Mat= Bed sheet
101 ======4========4=========4=======1=====3
102 ======4========4=========4=======1=====3
103 ======4========4=========4=======1=====3
Sub Total==12=======12=========12=======3=====9
Ldry Rm.==02========05=========03=======4=====3
Total ====14========17=========15=======7=====12
Par Stock =36========36=========36=======9=====27
Variance(-12)=======(-19)=======(-21)=====(-02)===(-15)
Based on the above example, there is a discrepancy on the variance level, therefore these quantity should be made available and be added in circulation in order to maintain the par level of the stock item that are in circulation.
Without the proper stock of items being maintained and controlled, negative outcome such as follows may occur;
1. Housekeepers, linen runner or laundry attendants will be consuming more time in completing their tasks. (Housekeepers will be going back and forth in the laundry area checking for the availability of items they require to complete each room that they are cleaning. They will be wasting their time in the checking of items instead of putting more time in the cleaning of rooms. This activity affects the quality of work and the payroll. Same thing goes with the linen runner or laundry attendants. They will have to cater to the individual needs of each housekeeper instead of doing their tasks efficiently and in an organized manner. They too will have poor quality of work and consumed more time than they should.
2. Payroll increases
3. Quality of work affected.
4. Low employee morale.
5. Customer dissatisfaction.
These and many other outcome will be experienced due to supply shortages. It is very important that physical inventory takes place on a regular basis to avoid inconveniences and most especially being able to control the budget.
There are numerous items being used to operate a hotel but since a regular room has a bedroom and a bathroom, bed linen and towels are the primary items required in the room. The availability of these items are vital to be always on-hand.
Physical inventory is needed in order to find out the quantity that are missing, stained or misused. Possible treatment of the stained or misused is done and once treated are put back into circulation. This on-going procedure help reduce shortages and save future expenses.
Par Stock Level are standard quantity of items to be maintained. This will be the total set of items multiplied by 3 par: 3 1/2 par; 4 par; etc. The total number of missing and discarded must tally with the total number of items in circulation to equal the set-up par level.
Variance will be the quantity of items that are either above or below the par stock level. The total quantity of items to be purchased in order to set the quantity of items back to its par stock level will depend on the outcome of the inventory made.
To site an example for this:
Room No.= Bath towel= Hand towel= Face towel= Bath Mat= Bed sheet
101 ======4========4=========4=======1=====3
102 ======4========4=========4=======1=====3
103 ======4========4=========4=======1=====3
Sub Total==12=======12=========12=======3=====9
Ldry Rm.==02========05=========03=======4=====3
Total ====14========17=========15=======7=====12
Par Stock =36========36=========36=======9=====27
Variance(-12)=======(-19)=======(-21)=====(-02)===(-15)
Based on the above example, there is a discrepancy on the variance level, therefore these quantity should be made available and be added in circulation in order to maintain the par level of the stock item that are in circulation.
Without the proper stock of items being maintained and controlled, negative outcome such as follows may occur;
1. Housekeepers, linen runner or laundry attendants will be consuming more time in completing their tasks. (Housekeepers will be going back and forth in the laundry area checking for the availability of items they require to complete each room that they are cleaning. They will be wasting their time in the checking of items instead of putting more time in the cleaning of rooms. This activity affects the quality of work and the payroll. Same thing goes with the linen runner or laundry attendants. They will have to cater to the individual needs of each housekeeper instead of doing their tasks efficiently and in an organized manner. They too will have poor quality of work and consumed more time than they should.
2. Payroll increases
3. Quality of work affected.
4. Low employee morale.
5. Customer dissatisfaction.
These and many other outcome will be experienced due to supply shortages. It is very important that physical inventory takes place on a regular basis to avoid inconveniences and most especially being able to control the budget.
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